How To Nail Audio Visual for Events and Conferences

Utilising audio-visual effects is the difference between just another conference or event and the conference or event of the year. The ability you have to capture your audience through good lighting and sound can create an atmosphere, unlike any other, and combined with a room full of people, you can create something really special, empowering and moving to inspire your guests to think bigger, work harder, and do more – or whatever else you’d like to inspire!

Find a great AV provider and share your vision with them

Good professional audio-visual providers want you to get invested in your AV vision and will strive to deliver it for you, so get involved with them so they can get as involved as possible with your AV dreams and desires. We of course are passionate about providing you and your guests a fantastic experience, and we will offer our expertise to help you create the perfect look and mood to make your event the best you’ve had yet.

 

Be smart with sound

Whilst you might be able to get a cheaper quote from other AV providers, they will likely just provide less equipment, and it might not suit your needs appropriately. For instance, two speakers at the front of a conference room or auditorium may not adequately reach the back rows or might have to be turned too loud to do so, while four speakers placed equally around the room would not only given more of a surround-sound effect but would spread the sound evenly between the space. Know what you need from your sound and be smart about it.

 

Consider the modes of your media & get creative!

Think about the types of media and elements you plan to use – from video to other stimulating visuals – get the whole team involved in the creative process and try to come up with some ideas that are engaging and original. From 3D projections to interactive objects, get inventive, get inspired and get creative. Your AV supplier will work with you at this stage too to help get a better idea of what you are looking for and advise on some of the best options available

 

Light It Up

Lighting is all too often overlooked and given too little of the funding for AV events, when it often has one of the biggest impacts on guests. Lighting effects the mood of the room, can tell a story, can draw your attention from one place to another seamlessly, set the pace of a presentation or performance and quite simply, affect the overall atmosphere.

 

The options for lighting are endless, and the impressions creative use of lighting can inspire can be awesome, so consider the budget you can stretch to for lighting and some of the creative ways you could use it. From interactive whiteboards, lit-up globes or objects, or story telling using holograms or other lighting effects, think – if money were no object, what would you do? You might be pleasantly surprised with the feasibility and cost.

 

Get Your Messaging Right

Map out early on what your aims are for this conference or event, and how you aim to get that message across or inspire that particular action from your guests. Start with the end in mind and then build around that, for a truly powerful performance.

The post How To Nail Audio Visual for Events and Conferences appeared first on concept.

source http://www.conceptevents.co.uk/nail-audio-visual-events-conferences/

Marquee hire – top 9 tips

At Concept Events we know that looking for the right marquee for your event can be a daunting task, that is why we want to help you make the best possible choice available. Now you are here reading this we assume you want to hire a marquee… well, you have come to the right place but there are still some things you will consider. You must already know the kind that you think would suit your party, wedding or whatever event it is you want to host. So, ensure that from the onset, everything is done right and there’s no room for regrets later. To help you achieve this, we list and discuss the 10 first tips that you must use to get that perfect marquee.

1. Take the nature of the surface into consideration
The surface can either be a hard surface or a more unstable ground like grass. In terms of cost-effectiveness and ease, the better option is the grass surface. All of our marquees will easily work on grass and it will save you the hassle of setting down flooring for the event.

2. The type of event
To be able to understand exactly what you’ll need, we must understand what kind of event you want to hold. Maybe it’s a wedding, a festival, a birthday party or a corporate event. It’s important that you specify this so that we can make sure that we can provide you with everything and everything you may want for the event, this means we can be put together a quotation based on this.

3. Access to the event site
Make sure you know the details about the location of your event. Let us know if the site has restrictions on when it’s opened, whether you are charged daily or whether the site is owned by yourself.

4. Size of the event surface
This is important as it will help you make a decision regarding the size of marquee you’re in need of. It is, therefore, a great idea to provide us with the dimensions of the surface.

5. The accessibility of the site
It’s important for us to know whether we will be able to access your site with our delivery vehicles. The distance from the parking place of the vehicles and where the marquee is to be erected is also an important specification to add. These are important as they have a bearing on how long the set up of the marquee is likely to take.

6. The number of guests
In order to recommend the right size of a marquee for your event, it is useful (but not essential) to have an estimate of how many people you expect at the event. Both the number of sitting and standing guests can be useful for us to provide you with enough seating etc.

7. Source of power
You must also specify how much power you’ll need. Things that will use power such as lighting, the DJ/Band, catering, and public address system must be listed. Don’t leave even a single item out. Also, make sure to mention if you have a mains power or you’ll need a generator for the event.

8. The lay of the land
Specify whether the surface is a slope, uneven or undulating. This is necessary as it will affect the chairs, tables, and the dance floor. The land is best if it is flat and even but we are still able to work with other types of terrain.

9. Do you plan on any extras
If you’re thinking of a chill-out area, a bar, catering tent, bar, DJ or band, it’s important to make us aware so we can let you know just how many great items we can provide to make your special day even better!

Conclusion
Here at Concept Events, we want to make sure you have the best possible day, that is why we will go that extra mile to ensure you get everything you want and if we work together you will have a dream day. These top 9 tips are a sure way to hold a successful event with minimal hiccups. Why not give us a call today and see how we can make that day even more special.

The post Marquee hire – top 9 tips appeared first on concept.

source http://www.conceptevents.co.uk/marquee-hire-top-9-tips/