The Benefits of Hiring a Dance Floor

There are plenty of benefits to hiring a dance floor as opposed to purchasing one. It may be that you own a business which provides a dance floor for customers use, or you want a dance floor for your musical productions. It could even be that you just want a dance floor for a special occasion. Carry on reading our blog to find out all of the benefits of hiring a dance floor:

Why should I hire a dance floor? 

Perhaps the obvious benefit is that it can work out cheaper to hire than to buy a dance floor. If the dance floor is for an occasional or even one-time event such as a party, then dance floor hire is the only suitable choice. Hiring a dance floor for a celebrational event can be an excellent way of getting lots of people up, enjoying themselves and helping the event go off with a bang!

If you have chosen the option of hiring, you are still able to have all of the great features of a great dance floor. Portable dance floors can also be a great choice to take from location to location. Whatever features you would like you can still obtain them from dance floor hire. Once you have your dance floor chosen, you will be able to customise it exactly as you want. You may already have plenty of ideas. If not look online, there are some great examples of what people have created with their dance floor space.

Imagine how hiring a dance floor could benefit an event such as a birthday, a wedding or works leaving party. A lot of events suit having a dance floor as so many people like to dance! 

There are other reasons people may hire a dance floor too. When it comes to business some entrepreneurs hire a dance floor to showcase their products. As it is a great stage for what they are offering. Likewise, organisations and individuals also use a dance floor for presentational purposes and even to hold conferences. The uses of a dance floor are very vast!

When thinking about dance floors you may typically picture them in an inside venue. But they can also be a real showstopper outdoors too. (As long as the weather is good!) Consider a disco dance floor on a warm summer’s evening. The sort of setting that makes for very memorable moments.

So, there we have it, a few good reasons for hiring a dance floor. Not only can you save money, but you can also put yourself in a much more flexible position to create a dance floor set up that works towards your needs. 

We hope that our blog has been helpful and will assist you to organise your event. If you have any questions please don’t hesitate to get in touch on 0843 886 9672 or alternatively head over to our contact page to fill in our online enquiry form.

The post The Benefits of Hiring a Dance Floor appeared first on concept.

source https://www.conceptevents.co.uk/the-benefits-of-hiring-a-dance-floor/

How to Plan a Wedding List

Ways to Make It The Best Day Of Your Life 

It is one of the most important days in someone’s life. And with that kind of responsibility, one can only imagine the potential stress that can come from even thinking about your wedding! And sure, it is known as The Big Day, but that does not mean it has to be an extremely stressful event to plan. In fact, with the right preparation and guidance, you can plan your perfect wedding stress-free.

The way in which you go about planning your wedding checklist will vary for each individual and it would take a long list to mention everything. But an organised planning structure will be very helpful. In this article we’ll take a look at some key milestones your wedding planning list needs:

 

Firstly, with wedding planning… 

Where to start? The first step you need to take towards your dream wedding is to decide on a budget with your partner. Next, you will need to begin drawing up a guest list. At this point, you could also begin to seek some inspiration for design ideas. As well as for the theme of your wedding. And the food, table designs, invitations, and all those other little details!

 

Remember you do not have to do this all alone… In fact, your best option could be to hire a wedding planner. Another advantage of doing this is that a wedding planner will always have close contact with top venues. 

 

Speaking of that point, you will want to book your perfect venue ASAP. If you have your heart set on one venue you do not want to risk losing it if it becomes all booked up ahead of time as is often the case.

 

 

Nine-month countdown… 

Around nine months before the main event, and working on the assumption that you give yourself at least a year’s notice before The Big Day, would be a good time to book your wedding entertainment. Will you have a singer/band? If so, look up their website, YouTube pages, etc. Research is the key to finding performers that you really like. Or maybe you would prefer another form of entertainment. Think about if you plan on having Karaoke you’ll need proper equipment if so.

 

Six months countdown… 

If it is now six months away from the time of your wedding it’s best to make sure you have the following organised: 

 

• Outfits 
• Design Theme
• Invitations ordered
• Cake tested and ordered 
• Photographer booked

 

After this, there isn’t long to wait until your big day!

A few months left! 

A few months after this point it might be a good idea to get the rings (just don’t lose them!). And if there are just one or two months left approaching it may be time to start working on those vows… It might sound obvious but don’t forget to give your guests plenty of time to make sure they can get your date free, so do not leave the invites too late!

 

Keep the checklist safe! 

Be organised with the wedding checklist itself. By that we mean to keep it in a safe place and neat and tidy. Otherwise, it may cause confusion over what you have and have not completed. You can purchase some really nice notebooks especially for this purpose that are hard wearing and should last the length of your preparation time. In this modern age, you can also, of course, keep a digital copy on whichever devices you have. This will be handy for when you are out and about.

 

Work through your to-do list in order of importance and do not worry if your first choice for a certain goal is not available or out of your budget. With the right professional guidance, you will find a perfect alternative. Often we find that couples who explore options other than their initial first choices lead them to their perfect wedding. So, don’t panic and work through your wedding checklist calmly, collectively and at a steady, realistic pace.

 

In summary, the above checklist for planning a wedding should go a long way in making it easier to plan an amazing wedding perfect for you, your partner, and all your family and friends!

 

Thank you for reading this month’s blog. You should have a great idea now of how to plan a wedding planning list and ensure you have the perfect wedding. At Concept Events, we offer bespoke event services including DJ hire, casino hire, stage hire, live acts, and much more. Call us today on 01234 831366, or visit our contact page for more information.

 

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source https://www.conceptevents.co.uk/how-to-plan-a-wedding-list/

Beat Those January Blues And Organise A Party

Christmas Is Over, Let’s Have Another Party 

If you have planned a party before, you know how stressful it can be. There are so many essentials to pay attention to, and missing out on the simplest of details can mess up the whole event. You should aim to handle the basic steps as early as you can. This will make it easier for you as you carry on planning the party.

If you want to make things easier, the best thing you can do is hire a professional event planner for a flawless and exciting party. There are so many reasons for doing this and we will discuss more of that in a few; 

but first, let’s go through a list of what you should pay attention to if you want to plan a party by yourself:

1. Choose the location
2. Choose the theme
3. Set a budget
4. Select the day and time
5. Make a guest list
6. Plan the menu
7. Plan the activities
8. Create a playlist
9. Prepare the location
10. Time to party!

Even though these listed steps look simple to achieve, they can be quite complicated depending on the situation. That’s why it’s always a good idea to hire professionals to help you with the planning bit.

Why would you want to hire a professional event planner?

The following are the reasons why hiring an event management company is a good idea:

1. Easier to stick to the budget

One of the main reasons for hiring event planners is that they can save you money. Preventing you from a “budget gone wild” situation. Our professional and friendly team know the details to prioritise and the expected costs. An experienced party planner will be careful to include everything in the budget so that no additional costs will come up.

 

2. Easier to negotiate

Our team of experienced event planners has developed great negotiation skills from years of practise. As a company, we are also recurring clients for a lot of businesses in events. This means we have a good relationship and are able to negotiate lower costs.

 

3. Reduce stress

Who really wants to endure the pressure that comes with planning an event? There is no need to overburden yourself when you could trust professional event planners to lift the unnecessary stress off your shoulders. Hiring someone who can help guide you towards the perfect party for you means you can enjoy the party and create lasting memories.

 

4. Save time

At Concept Events, we have been in the events planning business for a long time. Our experienced and friendly team will take less time to organise a fun and exciting party. This is because we have everything you need to plan a great party as part of our business. We know the best vendors and suppliers, the perfect venues, and quality products or whatever you require when planning your party.

 

5. Choice

Would you prefer to be involved or leave the entire planning to the event planners you hired? Well, that’s your choice to make. You can be sure that the professionals planning your party will be comfortable with both. At Concept Events, we offer a bespoke planning service to suit you.

 

6. An event that is talked about for years

When you choose to have your party planned by professionals, you choose success and perfection. At a company like Concept Events, you can be sure that every detail of your party will be dealt with so that your party becomes one of the best you’ve been to. Don’t be surprised when your guests keep referring to how awesome your party was.

 

There you go,

Planning a party has never been easier. Seriously, all you have to do is research carefully, and once you’ve identified the right event planner, you’ll be good to go. As long as you hire the right event management company, you’ll always be glad that you trusted in one of our event planners to plan one of the most fun events you’ve ever been to.

If you are interested in any of our events planning services please feel free to call us on 0843 886 9672. Or fill out an enquiry form on our contact page today.

The post Beat Those January Blues And Organise A Party appeared first on concept.

source https://www.conceptevents.co.uk/beat-those-january-blues-and-organise-a-party/

How to Plan a Christmas Party

Organising a party sounds like an exciting and fun thing to do. But if you’ve been put in charge of organising your works Christmas party, it’s easy to stress yourself out trying to make it perfect. The secret is organising your party doesn’t have to be complicated and the night doesn’t have to go perfectly either.

You shouldn’t put a lot of pressure on yourself by trying to be perfect when no one really is. The main secret to planning a perfect office Christmas party is just giving it your best shot. Luckily, there are a couple of dos and don’ts that can make the whole process of planning a little bit easier. 

Here is a list of what you should do and what you shouldn’t if you’re planning an office Christmas party. 

1. Do Invite all Employees

Every member of staff should be invited to the party, regardless of their beliefs, religion, or other personal qualities. Failure to invite some members simply because they don’t celebrate or recognise Christmas may lead to people feeling discriminated against. 

To ensure that everyone is comfortable attending the party, you could tweak the name for the event a little bit. Calling your event an “end of year party” could be perfect. It’s very important to ensure that the needs of all members of staff are considered.

Things like food offerings, for example, need to cater to anyone with religious or dietary requirements. 

2. Don’t set a bad Example

All managers and senior employees in the workplace should be warned against setting a bad example for others. Misconduct on the part of senior employees can result in uncomfortable working relationships once the party is over. 

3. Do Select a Good Venue 

Sometimes your workplace may be too small for a big party. In such a case, it’s better to find another venue that better suits the needs of your event. Choosing the right venue can turn a good event into a great one.

4. Don’t Forget the Journeys Home 

Not many people will party all night long, especially if they’ve had a busy working day. Everyone will have to relax eventually, and this means taking a journey home, while others might need to spend their night at a nearby hotel. 

You should consider making the options that are available clear for everyone who’s had enough and wants to go home. Where possible, you could provide transport home for members of staff. The best idea is to discuss options with everyone and figure out a solution that works for the whole team.

5. Do Book Great Entertainment

Good entertainment is the life of any party. Some great music can make you want to dance all night. You should spend time finding the best DJ that will keep the party mood going. An incredible DJ should be able to set the right mood for the party and keep it going all night long. 

You could also include live acts to make the party even more interesting. Oh, and don’t forget the dance floor. Ensure that the venue you’ve chosen has a dance space that is large enough to accommodate all the members of staff. 

6. Don’t Advocate Excessive Drinking

Having a free bar can be mistaken for condoning excessive drinking. No employer wants to be in a situation where they are liable for drunken misconduct from their employees. Having an open bar is not a good idea, especially when it’s an office Christmas party. Remember to make sure there are plenty of soft drinks on offer to include people who don’t drink alcohol. 

In summary, the above do’s and don’ts should go a long way in making it easier to plan a successful office Christmas party. The secret is trying to maintain a professional theme while still making it possible for everyone to have a good time. That way everyone can enjoy the night and hopefully become better friends by the time you’re all back in the office.

 

If you are looking at hiring entertainment such as a DJ this Christmas, be sure to contact Concept Events. We offer bespoke event services such as DJ hire, casino hire, stage hire, live acts and much more. Call us today on 01234 831366, or visit our contact page for more.

The post How to Plan a Christmas Party appeared first on concept.

source https://www.conceptevents.co.uk/how-to-plan-a-christmas-party/

How to Host a Christmas Party & What You Need

We all love a party and a celebration, especially when it’s Christmas. During the festive season, it’s time to get all your favourite people together for a fun evening. A good festive party includes decorations, tasty holiday food and an assortment of fun activities for your guests. Christmas parties take planning and preparation, it’s not something you can just throw together. But if you consider all of the below factors your guests will have a great time. 

 

What do I need to do to Throw The Best Christmas Party?

Planning Ahead

Planning ahead is an essential part of the Christmas party, although it’s not officially December and you may not feel exactly in the Christmas spirit, you will be thankful in the long run. You ideally want to start planning the Christmas party 4-5 weeks in advance just to make sure you can get everything you need, and this will give you chance to notify all guests a couple of weeks in advance.

Choose a Venue

Are you going to host at home? Or are you thinking of reserving a venue for the event? Having a party at home is a lot easier for you as the food and decorations won’t have to be transported, also having the party at home is a lot cheaper, you will need to consider if you have enough room at home to fit all your guests. Some alternative options would be a local hall, pub or a restaurant.

Cook Everybody’s Favourites

People love picky food – dips, fondues and basically anything covered in cheese. Keep the recipes easy, people love simple food done well. This will also prevent all of the food wastage. Make sure the food is cooked and prepared in plenty of time. You can always ask friends to bring a dish with them this will cut down the amount of stress you are going through to get everything sorted.

Use Paper Plates

Keep the clean-up simple, use recyclable cups, plates and cutlery. This will save you from the daunting pile of dishes in the morning.

Use decorations

Make the venue feel festive, add decorations inside and outside the venue. Start by putting some lights up this can make the venue look beautiful and stand out. You need to choose certain colours that you want to use through-out the venue. To make the night really memorable, why not hire lighting to make sure your guests have a fantastic experience.

Decide on a dress code

Is it a more up-scale or causal event, are you going to set a dress code? It all depends on what kind of party you are planning on hosting. If you do decide to go with a dress code make sure to state this on the invitations.

If you love hosting a Christmas party then push the boat out and go for it, the challenging thing is trying not to overspend. We hope that our blog has been helpful to you and you have a great Christmas party! If you have any questions, please don’t hesitate to give us a call on 01234 831 366 or alternatively head over to our contact page to fill in the online enquiry form. 

The post How to Host a Christmas Party & What You Need appeared first on concept.

source https://www.conceptevents.co.uk/how-to-host-a-christmas-party-what-you-need/

Benefits of Hiring Live Performance

If you have a noteworthy event to host and you want your guests to have a memorable event, then besides other extravagances, treating them to live music performance is one of the best options to go for. To your guests, live music will not only keep them entertained but it will also ensure there is a good atmosphere. Below are some more elaborate reasons as to why it is beneficial to hire live performing artists.

Brings a sense of originality and authenticity to the music

Let us first compare and contrast the two musical performance scenarios that we often face: recorded performance and live performance. What comes to your mind? Despite the obvious similarity that is likely to come to the minds of music enthusiasts, there is a striking difference in its originality and complementation. 

While listening to a simple recording can be favourable in certain scenarios, it does not offer the same level of originality and authenticity as a live performance. For this reason, a live performance is more favourable in regards to major events such as weddings. If your event has a lower budget, however, it could be best to consider recorded music or another type of performance.

 

Your guests are bound to be engaged

Who would want to spend time having unnecessary conversations or drowning themselves in drinks when an artist is performing live?. All of your guests will be singing to their songs, throwing their hands up in the air, or clapping in acknowledgement of the performance. Live music is an engaging experience that could transform the whole event atmosphere and create amazing memories for the night. If you are thinking about booking a live performer, there is no doubt that your guests will live to remember such a great occasion.

 

Suits entertainment needs

When you are sure that the musical performance you are about to be treated to is original and is likely to keep you engaged, your heart is bound to jump in anticipation. You are simply going to be entertained. And whether or not the type of music aligns to your taste, you will be obliged to listen whenever others are listening. As well as this, you could get a range of different performers, or have them perform a list of different songs that cater to most people.

 

Promotes the venue of the events

Most people remember places for the simple reason that they have been there, and not necessarily because they heard of it. With that being said, live performances can serve as a great treat for your guests, and also the venue itself. A good performance stirs interest both in those who were present at the event and to those who heard about the live performance and the venue but did not attend. 

Where such performances are above the bar (as often expected), a talk of distinction fills the air. This not only helps the performers, but also the venue. In a nutshell, a live performance can promote event venues, and such venues may be used more frequently whenever more events stand to be hosted within the vicinity.

 

Thank you for reading this blog. We hope you have a better understanding of what a live performance can provide. If you have any enquiries or wish to contact us, visit our contact page or call us on 0843 886 9672.

The post Benefits of Hiring Live Performance appeared first on concept.

source https://www.conceptevents.co.uk/benefits-of-hiring-live-performance/

An Insider’s Guide to Organising a Conference or Corporate Event.

Organising your event can be daunting and there are lots of things to consider. The most important thing to focus on is WHY you’re hosting your event. What do you intend to achieve? Who is your target audience? Once you are clear on your goals, you can tailor the specifics of your event to suit these aims.

 

Be Creative

Make sure that your event stands out from all the others your attendees have been to in the last month. Make your event the one that they talk about afterwards. Whether that is through exciting visual displays or quality presenters, no matter what, just get them remembering you for the right reasons.

 

Consider Your Décor

Nobody likes to be sat in a grey room for hours at a time. Consider using uplighting around the room or colourful displays. It may also be worth using a set or structure to act as a frame for projection screens, or as an interesting backdrop for your presenter. Focus on your theme, put your branding everywhere and use a colour scheme to ensure that everyone is focused on your company or product throughout the event.

 

Question Your Speaker About their Requirements

What kind of microphone do they prefer? Do they need a lectern? Are they showing any videos or images in their presentation? Be wary of choosing your speaker just for their celebrity status. Ensure that they are relevant and informative and will contribute to helping you achieve the aim of your event.

 

Audio-Visual Equipment

If you are spending thousands on having video footage filmed in high definition with superb sound quality, it will be wasted on poor quality speakers and a dim, low-resolution projector. Don’t spend thousands on something that doesn’t need it, but do bear in mind that a lower quality projector will not showcase any high-quality images to their full potential.
If you have a larger audience or venue, consider using multiple displays and repeater screens around the room, particularly for events where the screen content is key.

 

The Right Equipment

Before considering using in house equipment, bear in mind that often hotels and venues do not have dedicated technicians to ensure that their equipment is serviced and up to date with current technology. The in-house equipment has to accommodate the general booker and may not be suitable for your event.  It is worth checking exactly what equipment you have been provided with. There’s nothing worse than turning up at your venue and finding out that your laptop isn’t compatible with the venue’s projector that your entire presentation hinges on.

 

So… Why use an External AV Company?

• You can customise the solution to fit your event and brand perfectly, and not be constrained by the in-house offering
• They will have state-of-the-art technology – a necessity for AV Companies to keep up with the competition
• You can be sure that your message is seen and heard clearly with an AV Hire Solution
• Peace of mind – Qualified technicians on site are there to ensure your event runs smoothly – there is nothing more awkward than a microphone buzzing and nobody being able to do anything about it, or a PowerPoint presentation that won’t load.

 

Things to Consider When Choosing a Venue.

• Is its location convenient for your attendees to get to? Is there sufficient parking and easy transport links? Is there accommodation nearby for those staying overnight?
• Does the building reflect your company and purpose? Perhaps look into choosing a venue that is unique to ensure that your event is memorable.
• How about catering? Ensure that your clients are well looked after in terms of refreshments, whether that be a full meal or teas and coffees supplied throughout the day.
• Does the space suite your event, are there options for break out session, or networking?

 

More Tips & Tricks

Keep Things Current

In this day and age, technology is key. Everyone in the room will own a smartphone, laptop or tablet. Use apps and other interactive polling systems to get people involved in discussions where applicable.

 

Breaks in Between Sessions

It will give people a chance to get a drink and network. Also bear in mind that with shorter sessions of 20 minutes or so, people will take in more information.

 

Be Prepared

Have contingency plans in place for if your presenter is going to be late. Have a technical run through as early as possible on the day. If you are at ease because everything is going smoothly, your attendees will relax and enjoy themselves.

 

Engage with Suppliers Early

Try to plan as early as possible and engage with an AV supplier during the planning stage. AV Companies are highly experienced in many aspects of event planning and can spot and help guide you through any of the challenges. Be clear on your goals, brand and key message of your event and always keep your suppliers updated of changes as soon as possible.

 

Article provided by Stage Engage: Audio Visual for Corporate and Live Events.
www.StageEngage.com

For more information on how we could improve your event, email events@stageengage.com or call us on 01392 24884.

The post An Insider’s Guide to Organising a Conference or Corporate Event. appeared first on concept.

source https://www.conceptevents.co.uk/an-insiders-guide-to-organising-a-conference-or-corporate-event/